Poster Presentation Guidelines

Poster Lightning Talks


Poster Lightning Talks is a session where each poster session presenter will introduce the key ideas of their poster in one minute The Talks will be conducted right before the poster session. It is designed to quickly highlight your work and encourage discussion during the poster session.

Details and guidelines:
 

  • Poster lightning talks will be conducted at 15:15 on Day 1 (5 August) in Lecture Theatre J, HKUST.
  • Each presenter will be given 1 minute to introduce the key ideas of their poster. No Q&A after each individual lightning talks.
  • Each presenter must prepare one static slide (no animation or video), in 16:9 ration.
  • Slide should emphasise your work with key graphics or findings rather than large blocks of text.
  • As one speaker presents, the next presenter should be ready next to the stage to maintain the pace of the session.
  • Slide must be uploaded via the https://form.jotform.com/251790731086258 by 12:00 noon (HKT) on 4 August.
  • Please arrive at Lecture Theatre J at least 15–20 minutes earlier for getting ready for your talk.
  • The rundown of lightning talks will be uploaded to the event website in due course.
  • We plan to upload presentation files (in PDF format) to the workshop website after the event. If you prefer to upload an edited version, or do not wish to have your file shared on the website, please notify us at CPCMWorkshop@ust.hk by 20 August 2025.

Slide design tips:

  • Use a font size no smaller than 14 pt; 18–24 pt is recommended for body text.  
  • Keep text minimal and avoid overly detailed content o Incorporate charts, diagrams, or graphics to explain your message visually.
  • Ensure high contrast between background and text for clarity.
  • Use clear, legible labels and consistent styling.

 

Poster Presentation Setup & Logistics
 

  • Poster presentations will be conducted at the foyer area outside Lecture Theatre J on the HKUST campus.
  • Posters must be printed in Portrait A0 size: 841 mm (W) × 1189 mm (H) / 33.1 in × 46.8 in.
  • Each poster presenter is responsible for printing their poster and bringing it to the event.
  • Mounting materials will be available at the help desk outside Lecture Theatre J, HKUST.
  • Each presenter will be assigned a poster number, corresponding to their designated display panel.
  • The formal poster session will take place in the afternoon of Day 1 (5 August), immediately after the Lightning Talks. Posters will remain on display until the end of 6 August.
  • Posters can be mounted after registration in the morning of 5 August.
  • All posters should be removed by noon on 7 August. Any remaining posters will be discarded.
  • Presenters are strongly encouraged to stand by their posters during the session to discuss their work and network with other participants.
  • Refreshments will be provided during the poster session.
     

Poster Design Tips
 

While no official template is provided, presenters are encouraged to follow these guidelines:

  • Use a minimum font size of 24 pt for body text, with 1.15 line spacing and normal tracking.
  • Limit font types; maintain a consistent typeface for clarity and visual unity.
  • Apply clear heading styles to distinguish sections (e.g., Introduction, Methods, Results, Conclusion).
  • Ensure ample white space around text and visuals to prevent overcrowding.
  • Aim for high contrast between text and background (e.g., dark text on a light background).
  • Avoid placing complex images or graphics behind text. Use a plain or subtle background.
  • Use text labels and symbols—not color alone—to convey meaning (important for accessibility).
  • Frame visuals or use contrasting color blocks to help graphs and figures stand out.
  • For long or detailed content, include a QR code that links to supplemental material (PDFs, datasets, publications, etc.).